ARC Resolutions

Summary of Motions and Recommendations from ARC AGMs

1988

That a committee be formed to formulate by-laws for an Atlantic Regional Council (April).
That we formally sanction the formation of a CFUW Atlantic Regional Council (October).
That this meeting formally adopt the Constitution and By-Laws as circulated, incorporating the changes adopted by consensus.

1989

That the Atlantic Council levy a fee of One Dollar ($1.00) per capita.
That the planned action of the Charlottetown Club to amend By-Law 5-2(c) in the Constitution to elect a separate Regional Director for Prince Edward Island be endorsed.

1990

That a budget for Committee Chairs be prepared and circulated.
That $50 be donated to the Charitable Trust of CFUW for the École Polytechnique Award.

1992

That the Communications Budget for the Newsletter be increased to $150.00.
That any surpluses be placed at the discretion of the Executive.
That as far as possible, the Secretary-Treasurer be fully funded to attend the Atlantic Regional Council Meetings.
That a Travel Fund be set up this weekend.
That we begin the process to establish a Travel Fund to enable Executive members to attend the Atlantic Regional Council meetings.
That the $30.00 budgeted for the Regional Directors expenses be reviewed.

1993

That the amount allowed for travel for the committee chairs be reviewed annually.
That annual dues be left as is, $1.00 per member.

1994

Recommendation re Regional Directors – Since Newfoundland and Prince Edward Island RDs have only one club each at the present time, it was considered that they should alternate the position each biennium.

1995

That the Council make a grant of $100 in advance to the Club holding the Annual Meeting as of 1995.
That any profit (or loss) as a result of an annual meeting remain the responsibility of the host club.

1996

That the Atlantic Council update its travel guidelines to match National CFUW Travel Policy. (Our present policy allows 75% of airfare or ferry cost and 10 cents per kilometer and current CFUW policy is 18 cents per kilometer and 100% of air fare at the least expensive fare.)

1997

That, in view of the fact that the money given to the host club of the next AGM is a grant, it be called "Start-Up Funds" rather than seed money.
In giving her Treasurer’s Report and proposed Budget, “That the amounts are unrealistic. In order to have a balanced budget we would either have to increase membership significantly or increase the committee expenses to realistic levels. It was then moved, “that we draw from the surplus funds as necessary, leaving a minimum of $1000.” The treasurer recommended that this be reviewed next year.

1998

That the date of the Council meetings be changed to the first weekend in October.
Recommendation – The grant money given each year to the club hosting the Atlantic Council meeting be returned to the Council when the host club has a surplus after all expenses are met.
That the Atlantic Council have a fee increase of 50 cents per member (giving a total fee per member of $1.50).
That the host club for Atlantic Council meetings will be asked to organize a fundraising effort to be held at the meeting.
That the CFUW Board be asked at the February Board meeting to set up a fund to help needy women to come to IFUW (2001).
That we accept an invitation to participate in events in Maine with the AAUW.

1999

That the Executive work out a resolution that could be sent to the National Office concerning funding to bring participants(s) from indigent countries to the IFUW Conference in Ottawa in 2002.
That a manual of information from clubs who have hosted Atlantic Council meetings be put together to pass on to future club hosts.
That the Atlantic Council recommend to IFUW and the Local Arrangements Committee for IFUW 2001 that a fund be established immediately to solicit voluntary donations from clubs and/or individuals to fund individuals from foreign countries and/or Canada who would not otherwise be able to attend the IFUW Triennial Conference. Each country donating would accumulate the funds within its own country and convert the currency as required to Swiss francs in one transaction.

2000

That the grant of $100 given to the club hosting the Atlantic Council meeting be returned to the Atlantic Council if the club shows a profit from the meeting.
That we establish a joint planning committee comprised of members from Maine and the Atlantic Council with the view to holding a joint conference in 2002.
That the Constitution Committee consider having a biennial meeting rather than an annual meeting of the Atlantic Council. Motion defeated.

2001

That we adopt the revised Atlantic Council Constitution.
That members of the Atlantic Council shall be all CFUW clubs in Atlantic Canada.
Recommendation – It was noted that signing officers are not mentioned in the Constitution and should be.
That, in relation to the financial statements, the term ‘externally reviewed’ be used instead of ‘audited’.

2002

That the 2003 Atlantic Regional Council Executive Meeting and AGM be held in conjunction with the CFUW AGM to be held in Wolfville, NS in August 2003.
That the Atlantic Regional Council Executive Meeting and AGM be held in conjunction with the CFUW AGM in any year that it is held in the Atlantic Provinces.

2003

That the “Start-Up Funds” be increased to $200.00 from $100.00.
That the CFUW ARC yearly dues per member be increased by $.50 for a total of $2.00 per member beginning in the 2003- 2004 year.

2004

That the ARC Meeting registration fee for the members of the Executive be paid by the ARC (no set amount listed).

2005

That the motion made at the AGM in 1992 which stated ‘That as far as possible, the Secretary-Treasurer be fully funded to attend the Atlantic Regional Council Meetings.’ be rescinded.
That we pay each member of the ARC Executive no less than $50.00 yearly to assist in covering her expenses to attend the Atlantic Regional Council AGM.
That the host club for the Atlantic Regional Council meetings hold a fundraising effort on behalf of the ARC and that the total profits should go to the ARC.

2006

That the 1998 motion which read ‘That the date of the Council meetings be changed to the first weekend in October’ be rescinded.
That the Atlantic Regional Council have a fall Council Meeting, the date of which be set by the host club in consultation with the Atlantic Regional President.

2007

That the 1995 motion which read ‘That any profit (or loss) as a result of an annual meeting remain the responsibility of the host club’ be rescinded.
That should an ARC club suffer a financial loss as a result of hosting an ARC Conference/AGM, the ARC will provide a maximum of $300.00 to help cover such loss, providing that the proposed budget of said ARC Conference/AGM be received in writing by the ARC Executive no later than January 31st of the year in which the Conference is being held and be approved in writing by the ARC Executive. This maximum amount of $300.00 is in addition to the $200.00 Start-up Funds. The $200.00 Start-up Funds are required to be returned to the ARC only if a profit is realized by the hosting club. Any loss beyond $500.00 would be the responsibility of the hosting club. Any profit beyond the $200.00 Start-up Funds will remain with the hosting club.

2008

That the ARC Conference Registration Fee and an honorarium (in the amount equivalent to that received by each ARC executive member) be paid to the Chair of an ARC Committee from the ARC account when the Chair is requested to attend and present a report at the Executive Committee Meeting and/or the ARC AGM.
That the paying of the registration fee and honorarium for ARC Committee Chairs take effect immediately.
That the Atlantic Regional Council membership fee for students be one-half of the current membership fee.
Recommendation – The CFUW ARC archival materials be stored at Mt. Allison University in Sackville, NB. This seemed the most central location and no fee will be charged. It is hoped to have the materials ready for storage by the end of this biennium (June 2010) and to add items at the end of every third biennium.
8 motions were made re the Constitution Review (see Minutes).

2009

Several motions were made re amendments to the ARC Constitution and By-Laws (see Minutes).

2010

That we accept Associate and Life members as full dues-paying members of ARC.

2011

Suggestion that a change be considered re the motion of 2002 re holding the ARC AGM in conjunction with the national conference.

2012

That the 2002 ARC AGM motion which states “That the Atlantic Regional Council Executive Meeting and AGM be held in conjunction with the CFUW AGM in any year that it is held in the Atlantic Provinces” be rescinded.
That the ARC members approve the attached ARC Expense Reimbursement Policy.(Document on file with Minutes.)

2013

Suggestion that an increase in ARC dues may be necessary soon. Club representatives were requested to discuss this with their members and submit ideas to their RD, the VP Atlantic and the ARC Secretary-Treasurer by January 31, 2014.

2014

Motion - Increase Mileage rates to 40 cents (as per national increase). National has recently voted to change the mileage allotment from $0.35 to $0.40. There has not been an increase since 2007 and the ARC usually follows National's lead on this. Motion carried.
Moved by Constitution Chair Roseline Anderson (RD NB) and seconded by Cheryl Reid (Saint John) that the proposed amendments to the CFUW ARC Constitution and By-Laws be accepted. Motion carried. The Standing Rules are now separate from the Constitution.

2015

Recommendation - Set up an ARC website to which all Atlantic Clubs and ARC Executive would provide the content. Website was set up Fall 2015 by Joyce Noseworthy (St. John's).
Recommendation - Set up an ARC Advocacy Committee.
Recommendation - Investigate group liability insurance with National office.

2016

ARC Advocacy and Issues Committee struck.
Motion - that Lynn Belliveau be elected to the position of ARC Secretary-Treasurer for 2016-18. Carried. (S-T by appointment for 2014/15
Recommendation - ARC Constitution Committee to stay in place for further review.

2017

No Motions or Recommendations