ATLANTIC REGIONAL COUNCIL
GENERAL RULES for the CFUW ARC AGM
Credentials and Registration
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At least 2 weeks prior to the date of the AGM, individual members of ARC clubs who wish to participate shall register with the Secretary-Treasurer by providing their email contact information.
2.Each Club shall designate a voting member and provide credentials to the Secretary-Treasurer in advance of the meeting.
3.At the opening of the Business Session, the Secretary-Treasurer shall call the roll and report the number of registrations and eligible votes
Voting
4. The Executive may designate a Teller who will tally the weighted votes at the AGM and report the results to meeting participants.
5. Only designated voting members of CFUW ARC clubs are entitled to vote.
6. A majority vote, when unqualified, shall mean more than half the votes cast by voting members.
7. A four-fifths vote, when unqualified, shall mean at least four-fifths of the votes cast by voting members.
Motions
8. Only voting members may make or second a motion or resolution.
9. All main motions or resolutions (except for routine matters, such as approval of the agenda, acceptance of a credentials report, finance reports, and other similar matters) shall be written and signed by the proposer and seconder with copies provided for the President and the Secretary-Treasurer. Only members of the CFUW ARC may move or second a motion
10. No motion or resolution shall be in order if presented from the floor.
11.1 Notwithstanding Rule 10, an emergency resolution may be presented from the floor if
​ (a) it is of regional concern, and
(b) it is of a nature that requires immediate action by the CFUW ARC.
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11.2 Copies of the proposed emergency resolution and the written rationale justifying the emergency status must be received in writing (physical or electronic) by the CFUW ARC President, the Secretary-Treasurer forty-eight (48) hours prior to the commencement of the AGM.
11.3 The Secretary-Treasurer shall circulate the proposed emergency resolution to registered attendees before the beginning of the first business meeting.
11.4 An emergency resolution may be brought to the floor by a 4/5 affirmative vote during the AGM.
Debate
12.Debate on a motion or resolution shall be limited to 10 minutes unless a motion to extend debate for a specified period of time has been made and approved by the voting body.
13. A member desirous of speaking to a question shall stand, address the Chair, identify herself, her club and/or affiliation, and await recognition before speaking.
14.No member shall speak for more than two minutes in debate and more than once on the same question, unless she is the mover of the main motion or resolution.
15. If a member desires the end of the debate on a motion, she shall make the following motion: “I move that debate now cease and that a vote be taken”. This motion
a. requires a seconder
b. is not debatable
c.. is not amendable
r d. requires a majority vote to pass
e. may not be reconsidered
1 16.1 A motion to “lay on the table” may be made if there is good reason to temporarily lay aside a matter under discussion, without setting a time for resuming its consideration. If it is not “taken from the table” prior to the close of the AGM, the motion dies.
1 16.2 A motion to “lay on the table” or to “take from the table” both
( a) require a seconder
( b) are not debatable
( c) are not amendable
( d) requires a majority vote to pass
( e) may not be reconsidered
Parliamentary Authority
1 17. The Rules contained in Roberts Rules of Order Newly Revised (the current edition) shall act as a guide the CFUW ARC AGM in all cases to which they are applicable and in which they are not inconsistent with the ARC Bylaws or General Rules.
Note: These General Rules may be added to, or subtracted from. These are suggestions for the orderly conduct of a meeting.
As revised and approved October 25, 2008
As revised and approved October 3, 2009
As revised and approved October 18, 2014
As revised and approved May 14, 2022